A world renowned beverage company is looking to hire an Administrative Manager to be based in their Dubai office. This position will report into the General Manager - MENA.
Purpose of the Job:
• To increase their business by providing good customer service to external customers, as well as back-office support to MENA marketing & sales team
• Manage the day-to-day administrative tasks of the MENA office in a professional manner.
Job Responsibilities:
• Customer Service – ensures that shipping and payments are well coordinated with the partners.
• Bank related tasks – coordinates with the bank, performs bank reconciliation and other related tasks.
• Office accounting: generates monthly reports for office expenses. Responsible for the payment of utility bills, local suppliers, employees and other miscellaneous expenses.
• Customer accounting: depletion reports, forecasting, marketing expense overview, payment tracking, budget & estimates input in SAP.
• Government service office – deals with GSO for visa processing, renewal and other related tasks.
• Miscellaneous administrative work – performs tasks related to above functions, as well as help employees on specific assistance.
Detailed Task Specification:
Handles office payments: 20%
Etisalat, DEWA, UPS, local suppliers & miscellaneous expense
Reports: 50%
1. Forecasting report
2. Depletions report
3. Monthly Exp. report sent to Copenhagen
4. Marketing invoices – Debit/Credit Statements to be sent to HQ
5. Monthly MENA invoice statement
6. Estimate & budgeting
Customer Service: 10%
1. Aging Debtors
2. Forecast report
3. Follow up on monthly orders
4. Assist in shipping issues
Bank related work: 5%
Reconciliation, documentation, deposits etc.
Government Service Office – Media City: 5%
1. Payment of monthly office bills
2. Visa related work – New Visa, renewal, cancellation, etc.
3. Trade License, Import Code and Lease renewals
4. P.O. Box renewal
5. Miscellaneous
Miscellaneous Work: 10%
Filing, Attending phone calls and walk-in guests, sending couriers & faxes etc. To be considered for this opportunity you must have the following skills and attributes:
• Good administrative/organizational understanding
• Good communication skills for communicating with internal and external customers
• Hardworking and honest
• Proactive, reactive and taking ownership of own tasks
• Educated within Accounting/bookkeeping such as accounting assistant background as well as experienced office administrator
• Language: English
• Knowledge of SAP as a key plus Manpower is the global leader in contingent and permanent staffing, helping organizations and job seekers succeed by connecting the potential of people with the ambitions of business. Manpower helps find and retain top people in IT, accounting, banking, finance, legal, engineering, sales and marketing. |