OFFICE OF THE UNITED NATIONS SPECIAL COORDINATOR FOR THE MIDDLE EAST PEACE PROCESS (UNSCO)
INTERNAL/EXTERNAL JOB OPENING No. UNSCO-004-2014
Deadline for Applications: 16 June 2014
Women are strongly encouraged to apply
The Office of the United Nations Special Coordinator for the Middle East Peace Process (UNSCO) invites applications for the following position:
TITLE: Administrative Assistant
LEVEL: GL-5
DUTY STATION: Jerusalem
DUTIES AND RESPONSIBILITIES:
Under the overall supervision of the Chief Mission Support and the daily supervision of the Mission Support Administrative Officer, the Administrative Assistant’s responsibilities will include:
1-Assist in the coordination of the overall administration of the mission support unit. Provide administrative and substantive support in managing priorities and work flow of the office. Assist with the Coordination and monitoring of multiple and diverse activities and work processes to ensure that management directives and decisions are properly carried out and products and services are delivered in a timely manner. Independently handle a wide range of complex information requests and enquiries and prepare draft responses to a diverse range of correspondence and other communications.
2-Serve as a communications link between Mission Support and the UNSCO Programme offices; on behalf of supervisor keep others informed by conveying directives, reports, status updates and other relevant information; bring sensitive and urgent matters to the attention of the CMS. Research, compile and summarize background material for use in preparation of reports, briefs, and presentations.
3-Handle a wide range of administrative duties/processes. Exercise quality control function for outgoing documents; proofread and edit text for adherence to format, grammar, punctuation and style. Use standard word processing package to produce a wide variety of large, complex documents, reports, presentations and organizational charts. Establish and improve administrative procedures and systems to ensure smooth functioning of the CMS office. Maintain and monitor CMS' agenda.
Frequently collaborate with other mission staff and carry out a wide range of mission support tasks.
4-R&I activities - Conduct physical inspections of received materials and draft relevant reports. Input and monitor data in Umoja. Liaise with the Mission's SAU's and UNTSO Procurement Section regarding R&I activities concerning equipment and services received.
5-Organize official receptions, meetings, etc., handling all necessary arrangements (e.g. room reservations, guest/ participant lists, invitations, catering, seating arrangements, background documentation , special equipment. Provide informal Arabic-English and English-Arabic translations to the Mission Support Team.
6-Any other duties as assigned.
-COMPETENCIES
Professionalism – Knowledge of general office and administrative support including administrative policies, processes and procedures. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
-Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
-Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
-Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
EDUCATION
A high school diploma or equivalent is required. Additional qualifications or training in the administrative/office support field is desirable.
EXPERIENCE
At least 5 years’ work experience in office support is required. Good working knowledge Microsoft Office application suite is required; Knowledge of SAP ERP system is desirable.
LANGUAGES
Fluency in oral and written English is required. A working knowledge of spoken and written Arabic is required and knowledge of spoken and written Hebrew is desirable. Knowledge of another United Nations language is an advantage.
OTHER SKILLS
Good interpersonal skills and ability to work with people with different background is essential; Possession of a valid driver’s license is required.
-Preference will be given to internal candidates who are at the same grade as the post being advertised, then to internal candidates one grade below the post, and finally to external candidates.
-Equally-qualified female candidates will be given priority for selection (United Nations Policy on Gender Mainstreaming).
Completed application letters, together with an up-to-date Personal History Form (P.11) and copies
Application Form
of High School Diploma, should refer to the above vacancy announcement number and should be forwarded to:
UNSCO
Human Resources Unit
P.O.Box 490
Jerusalem
91004, Israel
Preferably, by e-mail to:unsco-vaun.org
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المسمى الوظيفي
Administrative Assistant
التفاصيل
أعلنت بواسطة
Jobs.ps
وصف مختصر للوظيفة
كلمات دالة عن الوظيفة (مثال:محاسبة،ادارة،برمجة)
الوظيفة
Administrative Assistant
تاريخ البدء
الراتب
رقم الفاكس
رقم الهاتف
البريد الالكتروني
unsco-vaun.org
المكان
Jerusalem
اخر موعد لإستقبال الطلبات
2014-Jun-16
الفئة
المكان
القدس
نوع الوظيفة
دوام كامل
التصنيف
ادارة |