VACANCY ANNOUNCEMENT YEM2014/LOG011/Ge025
The UNITED NATIONS WORLD FOOD PROGRAMME is
Invites both female and male candidates to apply for the following positions: Job Title: Logistics Assistant (Billing). 1 position needed
UN Category: Service Contract SC4 (SB-2)
Duration : One Year (12 months)
Closing date: 6 April 2014 Supervision received: The Logistics Assistant reports to the Logistics Officer and under the overall supervision of Head of Logistics Accountabilities:
Within delegated authority, the Logistics Assistant will be responsible for the following duties:
(These duties are generic and thus are not all-inclusive nor are all duties carried out by all Logistics Assistants)
• Post daily dispatches of WFP food and non-food commodities in the corporate system; monitor the correct use and quantity as per loading orders;
• Respond to queries regarding commodities staff in the unit and elsewhere in the Programme;
• Monitor ongoing shipments, pipeline information, insurance claims and other data;
• Provide day-to-day reports on the progress and movements of WFP shipments (by land, sea, or air);
• Monitor and report on WFP food stocks in operation’s warehouses and prepare weekly stock reports;
• Assist and advise on flight planning, weather forecast and restricted flying areas, or railroad schedules and movements, or ship movements and schedules;
• Coordinate and manage deliveries by suppliers, clearing agents and WFP warehouses; monitor and assess quality, quantity and safety of the goods;
• Coordinate clearance of WFP, export/import in liaison with handlers and customs officials;
• Initiate action for requests for duty exemptions on all WFP imported shipments, food and non-food items;
• Establish contacts with shipping agents, clearing agents and superintendents and monitor the discharge of WFP vessels (rail, air or sea), advising supervisors of need for intervention in case of any unforeseen problems pertaining to discharge and/or clearing operations;
• Ensure timely and accurate processing of payments for Logistics service providers within the specified timeframe.
• Perform other related duties as required. Expected Results: Produces organized, accurate and well documented records conforming to required format with well analyzed data. May provide guidance on office practices to staff in lower grades. Critical Success Factors:
Ability to review a variety of data, identify and adjust data discrepancies. Identify and resolve operational problems. Ability to communicate moderately complex matters clearly and concisely. Ability to perform detailed work, work of a confidential nature and/or to handle a large volume of work possibly under time constraints. Ability to deal patiently and tactfully with people of different national and cultural backgrounds.. Qualifications:
(These are the standard minimum qualifications established by WFP for the effective performance of the tasks described in the Generic Job Profile. Corporate recruitment/workforce planning needs, in addition to local market supply may require changes or amendments to these, as appropriate. Any queries on changes for vacancy announcement purposes should be addressed to Recruitment and Reassignment Branch, Human Resources Division.) Education: Secondary school education. Experience: At least three years of progressively responsible support experience including at least one year in the field of accounting, transport, insurance, statistics, operations or another related field. At least one year at G3 level or equivalent. Language: Fluency in both oral and written English and Arabic. Knowledge: Experience utilising computers, including word processing, spreadsheet and other software packages. Desirable skills:
Working knowledge (level C) of two of the UN official languages; training and/or experience using MS PowerPoint and other WFP software; knowledge of WFP administrative regulations and rules, and WFP policies and procedures in the area of work. Application Process:
Interested candidates are requested to apply by:
1- Submitting their resumes and a covering letter to WFP HR unit indicating the reference number and the position title as per the vacancy announcement, YEM2014/LOG011/Ge25
2- Fill in the Personal History Form (P11) which can be requested from WFP office or be downloaded from HR Yemen website by clicking here The above mentioned documents are to be sent to the following address in a sealed envelope no later than 6 April, 2014 at 04:00 pm:
World Food Programme, Sana’a
HR Unit
P.O. Box 7181
Diplomatic Area, Nowakshot St, House No. 22, Sana’a, Republic of Yemen
Only short-listed candidates meeting the required qualifications will be contacted.
Candidate living in the same duty station will be given priority and highly encouraged to apply.
See "Application Process" above |