Vacancy Announcement MSF OCA (Yemen) invites suitable Yemeni candidates to apply for the following position:
Job title: Admin Assistant
Position: 1
Base Location: Al- Dhalea Governorate
Area: HR, Finance Administration
MSF function level: 7
Duration: 9 months- Renewable
Starting date: 01st of April 2014 MSF Organisation:
MSF is an international medical-humanitarian, non-governmental organization. It provides medical aid to people in need, to victims of natural or man-made disasters, wars and civil wars, irrespective of race, religion, ideology or politics and carries out all its activities in accordance with its charter.
Since September 2011, MSF has been working in Al Dhale Governorate, providing quality emergency medical care at Al Nasser General Hospital Emergency Room, as well as Primary Health Care at Thijlal Health Centre in Al Azariq District and Quatabah District. PURPOSE OF POST
Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources. MAIN TASKS:
• Execute administrative and legal related tasks, under supervision of the Log-Admin, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
• Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
• Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
• Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management and follow up on leaves record.
• Update Social security & Tax office employee files in order to meet legal requirements and duties.
• Manages Per Diem payments and follow up in coordination with capital.
• Draw up monthly pay slips and advances for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF’s interests.
• Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
• Prepares payment of incentives.
• Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
• Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
• Is supporting the Log / Admin in all bank related issues and follows up on check payments. As well as processes all checks and bank balances.
• Make all administrative information available to the staff (posting, meetings, etc.)
• Classify and prepare all accounting pieces as requested by the Administration Manager.
• File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA).
• Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request.
• Supervises the house cook, office cleaners and house cleaner
• Manages the expat food box
REQUIREMENTS
- Desirable finance, business or administration related diploma.
- Good command of English and relevant local language (Arabic), both written and spoken.
- Ability to organize & priorities workload independently, using initiative when appropriate.
- Management experience (HR & Finance)
- Good computer skills. (Word, excel, internet, typing Arabic and English)
- Excellent analytical and negotiation skills
- Good communication skills DESIRABLE
- Desirable experience in MSF or other NGOs in developing countries. Application Process: Suitable candidates can send their (CVs, application, Diplomas and Work Certificates) to the following email address:
[email protected] Use job title as email subject. Note:
• No application will be received after the 19th of March 2014.
• Only short listed candidates will be contacted for test/interview. .
NOTE: Applications for this job are not through Yemen HR website. They should be sent to the address mentioned above in the announcement itself. Please review the ad and follow what the "Application process" or the "How to apply" section says. |