Ref: HP647-1107 A globally recognised financial services company is recruiting for a Sales Administrator. You will be directly reporting to the Sales Manager.
JOB SUMMARY: Provide system, administrative and clerical support for sales tasks at the international subsidiary office. Assist internal and external customers through dealers with quotes on finance and leasing alternatives.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
The Sales Administrator is responsible for the following:
1. Completes or assists in the completion of transaction related data and forms in Unison system, including the creation of customers, lease opportunities, lease application, casualty values, amortization schedules and rental and final payment schedules.
2. Reviews the transaction summary in Unison system to insure accurate and complete information for documentation and booking purposes.
3. Assists with the clerical and administrative duties of the Subsidiary Office such as: the creation of credit folders for Credit Analysts’ credit evaluation, following up with Dealers on credit application materials, and communication with Unison Team on system problems and resolution.
4. Uses Company's software to create reports to track detailed sales information for review and comparison with headquarters' records.
5. Prepares sales analytical and statistical reports and ensure compliance of sales focus programs in customers/dealers financial leasing quotes.
6. Trains Sales Administrators on process, procedures and functions of the unit.
7. Provides leadership to a team of Sales Administrators and redistributes workload among the Sales Administrators based on assessment. Ensures work of the team is accurate and meets all process and procedural guidelines.
8. Participates in accomplishment of continuous improvement objectives for the department. Progress toward accomplishment of these is measured through maintenance of necessary measurements and analysis of associated data. Participates in the identification of problem areas and development of resolutions to address them.
9. Understands the Harassment policy of the company and is responsible for its application in all aspects of employment.
JOB REQUIREMENTS:
1. Demonstrated knowledge of and ability to analyze situations and make recommendations using available data.
2. Proven ability to be goal-oriented, concentrating on results while being flexible and showing initiative.
3. Demonstrated ability to develop and maintain good interpersonal relationships, working effectively with others within and outside the company.
4. Demonstrated ability to train others to achieve department objectives.
5. Demonstrated ability to distribute workload and review work of others to ensure accuracy and completeness.
6. Ability to strive for quality as well as timeliness.
7. Demonstrated knowledge of and the ability to apply demonstrated successful problem solving and job planning abilities.
8. Demonstrated ability to apply effective oral, written, and listening communication skills with dealers, customers, company personnel, and the financial communities.
9. Ability to apply human relations skills.
10. Demonstrated ability to effectively manage numerous tasks.
11. Demonstrated knowledge of and the ability to apply math computation skills.
12. Demonstrated knowledge or and the ability to apply data collection and analysis skills.
13. Demonstrated ability to apply organization, planning and time management skills.
14. Ability to operate a telephone system, financial calculator, and desktop/laptop computers.
15. Demonstrated ability to prepare and maintain spreadsheets.
16. Working knowledge of Company's products and dealer processes.
17. Working knowledge of finance/leasing products, policies, and procedures.
18. Demonstrated knowledge of Company's documentation procedures, billing and invoicing procedures.
19. Demonstrated knowledge of the leasing and remote document systems.
20. Ability and willingness to travel.
21. Ability to read and write ARABIC
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