Office Assistant(National Position) - Yemen
Norwegian Refugee Council
The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, education, emergency food security, legal assistance, and water,sanitation and hygiene sectors. The Norwegian Refugee Council has approximately 3500 committed and competent employees involved in projects across four continents. In addition, NRC runs one of the world’s largest standby rosters -NORCAP, with 650 professionals, ready to be deployed on 72 hours notice when a crisis occurs
The Norwegian Refugee Council (NRC) is an International NGO with regional competence and expertise in working with displaced populations. The Regional Office is based in Nairobi, Kenya with offices and operations in Somalia (Puntland, Somaliland and Mogadishu), Kenya (Dadaab, Kakuma and Molo), Ethiopia (Addis Ababa, Dolo Ado, Shire and Asosa) and Yemen (Sana’a,Aden and Harad). The main aim of the position is to provide efficient reception and administrative support to the NRC Aden Office. Please note: Due to the high number of applications we receive, we will not be able to respond to or process applications that are not submitted formally through our on- line application system for vacancies (WebCruiter). Job description
• Receive incoming calls and direct them to appropriate staff
• Make outgoing calls for the staff as appropriate
• Receive visitors and directing them accordingly
• Receive and dispatch faxes, mails, documents and reports as appropriate
• Ensure order and cleanliness of the reception area
• Provide secretarial support such as typing, takings minutes, drafting letters, and translation of English or Arabic documents for all departments
• Requisition, receive, record, distribute and maintain adequate inventory of office and guest house supplies and consumables
• Ensure that the telephone bills, electricity and water bills are paid on time for the office, guest house and other compounds in collaboration with the finance team
• Ensure that the office stationary and supplies are order on time
• Ensure that the guest house supplies are order on time
• Assist in the management and usage of telephone, fax, and other communication facilities in the office and guest house
• Ensure order and cleanliness of the office and guest house compounds
• Assist and support in arrange for conferences and workshops
• Fill in for the Admin assistant when not present and perform related duties as required Qualifications
• Diploma in Business Administration or any related training.
• At least 3 years relevant experience Personal qualities
• Good oral and written communication skills
• Good interpersonal skills
• Good cultural awareness and sensitivity
• Team player
• Proactive and reliable
• Presentable, friendly and patient
• Attention to detail
• Ability to plan and coordinate
• Ability to work under pressure and meet deadlines
• Basic Computer skills in MS Office Word and Excel, and Internet. We offer
• Commencement: As soon as possible
• Contract period: 10 Months
• Duty Station: Aden
• Salary/Benefits: According to NRC's general directions Application Process Please click here to apply for this job on NRC's job portal . . .
NOTE: Applications for this job are not through Yemen HR website. They should be sent to the address mentioned above in the announcement itself. Please review the ad and follow what the "Application process" or the "How to apply" section says. |