Job Title: Admin Assistant
Classification: Program Assistant/Full Time
Department: Finance and Administration Immediate
Supervisor: Office Director
Overall Supervision: Country Director Summary of Job Description: This position has primary responsibility for maintaining and supervising general office facilities and the physical plant to support AMIDEAST’s Aden operations. The incumbent also assists the Office Director with administrative, HR, and logistical tasks. Tasks and Responsibilities: • Conducts daily and routine maintenance and facility support and supervision;
• Supervises service contractors, such as but not limited to janitors, guards, custodians, expediters, mechanics, gardeners, and other facility repairmen;
• Conducts daily rounds two times per day, and prepares facility status reports in the database, following up with service/repair issues as needed;
• Assists in negotiating contracts, leases and purchase orders to meet anticipated and expected needs of the operation;
• Assists Office Director with human resources management;
• Assists Office Director in liaising between Headquarters, service providers, and local staff on questions pertaining to personnel policies, administration, security, and
health/life insurance;
• Assists Office Director in managing the internship program and oversees reception interns;
• Responds to walk-in inquiries regarding office services;
• Responds to general telephone, fax or e-mail inquiries about AMIDEAST services;
• Translates materials from English to Arabic and vice versa;
• Prepares couriers as needed between Aden, Sana’a, and HQ or any other local or
international locations;
• Files and arranges office courier tracking lists and airway bills;
• Serves as backup petty cash disburser;
• Assists with clerical and mailroom activities, including photocopying, distributing incoming mail and courier; and
• Other related duties as necessary and as assigned by supervisor and Office Director to assure the proper administration of the office. Qualifications:
• Bachelor’s degree in any field of study;
• Computer proficiency with Microsoft Windows and Microsoft Office applications;
• Careful attention to details;
• Ability to multitask to meet deadlines;
• Ability to work flexible hours, for example 8 A.M. to Noon and 4 P.M. to 8 P.M.;
• Excellent English language and Arabic language skills;
• Ability to work in an international team environment; and
• Strong communications and interpersonal skills. Preferred:
• Previous work experience in a PVO, NGO, or US government organization;
• Minimum one year professional work experience directly involved in field of business, customer service or marketing; and
• An ITP TOEFL score of 550 or higher. Understanding:
This description is not intended to be all-inclusive, and the incumbent will perform other reasonable business-related duties as assigned by his/her supervisor, when necessary. AMIDEAST/Yemen reserves the right to change duties and responsibilities as the need arises. Aplication Process: Interested candidates should apply online at www.yemenjobs.org by March 5, 2014. The online application requires the submission of a statement of interest, a resume, university certificate, and two letters of recommendation.
NOTE: Applications for this job are not through Yemen HR website. They should be sent to the address mentioned above in the announcement itself. Please review the ad and follow what the "Application process" or the "How to apply" section says. |