Job Title : Logistics Officer.
Location: Aden
Oxfam GB Purpose: To work with others to find lasting solutions to poverty and suffering.
International Division Purpose: To act with poor people as a force for change in addressing the causes of poverty, suffering and injustice, alleviating their symptoms.
Job Purpose: To provide logistics support for the Oxfam programme.
Reporting Structure: Reports to: Project Manager, matrix Logistics Manager.
Manages: Store Keepers, Guards, Procurement, Warehousing, Vehicle Fleet, Travel and Flights.
Key Activities/Responsibilities
General
• To organise all logistics processes, including purchasing, warehousing, communications and transport, as well as the related administrative procedures, for Oxfam operations.
• To supervise and support all logistic personnel working for Oxfam.
• To implement and monitor logistics systems, in accordance with Oxfam GB policies and procedures.
• To establish and maintain good contacts with suppliers, government offices, UN agencies and other NGOs with regards to logistical matters.
• To report monthly on all logistics activities to the project manager / country Logistics Manager.
• To assist the Programme Managers with logistics advice during the drawing up of new project proposals.
• To performance manage all reporting staff.
• To perform any other duties reasonably requested of you by the Project Manager.. Procurement and storage:
• To manage procurement of items based on authorised requisitions, in line with Oxfam GB procedures.
• To liaise closely with the Administrator/Finance Officer, as well as the Project Manager and Project Engineer, on procurement.
• To keep records of and maintain contacts with suppliers and local repair/maintenance shops, and to conduct price comparisons among them, in order to get the best deals.
• To oversee all warehouse activities, including systems and procedures for receiving, recording and the issuing of stock.
Transport and communication:
• To compile monthly vehicle and generator running costs.
• To facilitate the installation, programming and maintenance of communications equipment
• Supervising and planning vehicle allocation in order to optimally serve the needs of the programme.
• To facilitate the monitoring of the fuel consumption of Oxfam vehicles and the skills of the drivers.
• To personally follow Oxfam GB regulations when driving an Oxfam vehicle.
Personnel:
• To instruct and supervise logistics staff.
• To provide support and training to the logistic team in Aden
Administration:
• To ensure that the Oxfam logistics systems, procedures and working practices are adhered to.
• To ensure that all transactions/dealing are conducted in an open, fair and honest way so as not to bring the name of Oxfam into disrepute
• To ensure that the proper administrative procedures and standards for Supply Request monitoring, ordering, stock keeping and dispatch are followed.
• To keep a proper record of expenditures, receipts, requisitions, purchase order forms, waybills, and all other documents.
Security Management:
• Checking the security situation on daily basis and making analysis on basis of incidents occurs in project sites and in Aden town.
• Generate incidents reports on basis of security incidents and share with PM/CLM and Security Manager.
• Participate in monthly security coordination meetings and give feedback to team in Aden and advise staff security accordingly.
• Monitor the vehicle movement and advise staff in pre-field trips planning in terms security and safety for safe travels.
• Ensure all safety features are in place in Oxfam Aden office, residence and storage premises like fire extinguishers, fire protection blankets, locking mechanism of main entrances.
Key Competencies
Essential
• Diplomacy, tact and negotiating skills.
• Team-working skills.
• Flexibility under pressure and in response to changing needs.
• Attention to detail and excellent numeracy.
• Good experience in: purchasing, warehousing, vehicle management, administration.
• Good written and spoken Arabic &English
• Ability to keep clear and concise records.
• Valid clean driving licence and sound driving skills.
• Very good understanding with security management policies and practices and with strong background working in an insecure environment.
• Sound experience in logistics report writing like procurement tracking, stock & inventory management, fleet management report, security management report, logistics narrative report.
Desirable
• Financial management ability.
• Experience of supervision of staff.
• Knowledge of Oxfam system
• Experience working in an insecure environment and security management.
• Good report writing skills.
Application Process
Please apply immediately as we will be interviewing suitable candidates before the closing date To apply
If you believe that you have the qualifications and skills to excel in this position, please send a copy of your CV and a cover letter, clearly stating the job you are applying for and the location of the job in the email subject, to [email protected] .
Please See "Application Process" Above |