Procurement and Logistics Assistant (2) Job Title: Procurement & Logistic Assistant
Department: Procurement & Logistics
Reports To: Procurement & Logistics Officer
PROGRAM SUMMARY
The Yemen Food for Asset Development (YFAD) Program is designed to support and strengthen ROY safety net systems. It is as participatory and transparent as effectively possible in order to engender trust and support from key stakeholders, ranging from the government down to the communities and beneficiaries themselves. The program seeks to open opportunities for an equal number of men and women 18 years old and older. YFAD employs an integrated strategy involving the use of food aid to vulnerable households, labor based methods to re-engage actors in their own recovery, and participatory decision-making approaches focused on women, in order to develop productive assets that are owned, managed and maintained by target households and the community. Asset building activities will include: household and institutional rainwater harvesting, agriculture infrastructure rehabilitation, kitchen keyhole gardens. These activities will also be tied to behavior change communication training on hygiene and nutrition. The three year YFAD will target 23,301 food insecure households across eight districts in the three governorates of Rayma, Taiz and Ibb.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The Procurement & Logistic Assistant will help the Procurement & Logistics officer to prepare specifications, tender documents and requests for offers for supply of goods and services to meet the project’s objectives. He/she will be responsible for building and controlling the Global Communities’ database of contractors and suppliers, and will monitor awarding levels on a quarterly basis for vetting purposes. He/she will also be responsible for ensuring program compliance with donor procurement rules and regulations. The duties are specified in particular as follows: • Coordinate with the Procurement and logistics officer to Initiate Invitations to Bid and collect quotations from suppliers as necessary.
• Coordinate and liaise with all Global Communities departments to ensure the timely delivery of goods and services for office supplies
• Ensure all procurement activities are fully and transparently documented through PRs, POs,
• Assist the Procurement and logistic officer to control and manage all goods and supplies that are used by Global Communities Field Office to enable the effective, timely and cost-effective implementation of the programs.
• Coordinate with the procurement and logistics officer for logging assets purchased in the field.
• Follow up with finance section as well as vendors.
• Obtain approval on procurement documents from concerned authorities.
• Manage all transport requirements including Vehicle log book (VLB) fuel, maintenance, servicing and ensuring that all vehicles are fully equipped with tool kits, First Aid kits, and other relevant equipment for short or long journey
• Ensure that there is an efficient system of booking (daily, weekly, late, individual vehicle) and usage of the vehicles for programs as per GOAL standard tools of vehicles booking and allocation
• Translate relevant program documents
• Assist and supervise drivers management schedules
• Manage the collection of goods and petty purchases.
• Ensure compliance with Global Communities’ and/or donor’s policies and procedures.
• Carry of all the duties and responsibility which will be signed by Project Director and Senior Finance Officer.
• As needed, the procurement officer will be expected to visits other field offices on a regular basis.
• Perform any other task assign by supervisor.
• Due to nature of organization’s activities, above mentioned tasks are indicative only and are subject to change. Others/additional tasks may be delegated to meet organization’s objectives. EDUCATION and/or EXPERIENCE
Bachelor’s degree in relevant field, minimum three years relevant experience, very good organizational and communication skills, team work oriented, very good English language skills LANGUAGE SKILLS
Fluency in written and oral English and Arabic or local language. Must be able to read and interpret documents, and communicate with others as necessary to perform job duties effectively. WORKING CONDITIONS
Normal office environment, However, due to nature of activities and areas where we operate, you might have to work below normal/difficult working/travel/accommodation conditions. Able to
work on a computer and operate a keyboard, for extended periods of time. Able to work out of office location, at times at odd hours.
DURATION:
Length of contract is one year with possibility of extension.
Application Process:
• Application should consist of a one page cover letter and detailed resume or CV. Cover letter should include the applicant’s earliest date of availability to begin work with the YFAD program. Resume or CV should include the applicant’s detailed work and educational history.
• Applications should be submitted to [email protected] the subject line of the email should be the name of the position being applied for and name of location either Sana'a or Taiz(i.e.: “Procurement & Logistics Assistant- Sana'a”, “Procurement & Logistics Assistant- Taiz”, etc). • Applications submitted after December 25th , 2013 will not be considered. Only short listed candidates will be contacted.
See "Application process" above |