Officer Administration - Recruitment (HR) - Qatar Airways - Doha
In this role you will act as a central point of co-ordination for all administrative activities for the Recruitment Department. The role provides comprehensive, effective and efficient support services across a range of disciplines including (but not limited to) team diary management, relationship with Chief Human Resources Officer (CHRO) and Group Chief Executive Officer (GCEO) offices, liaison with Chief (C), Senior Vice President (SVP) and Vice President (VP) level stakeholder offices, front line management of external suppliers and preparation and management of confidential and sensitive correspondence.
- Serve as an office information manager for the Recruitment Department, receiving and handling highly confidential information and documentation for distribution to management, staff and external candidates and customers
- Support the Recruitment Department with administration and overall office management ensuring smooth running of day to day operations
- To prioritise tasks with high flexibility and ensure that the tasks are executed within the deadlines set
- Update policies, processes and other documentation as directed by the Recruitment Leadership Team
- Provide business documentation support, including report writing, presentation creation, spreadsheet preparation and distribution of such materials
- Manage, co-ordinate and maintain calendar of appointments, travel arrangements and records of communication to meet the requirements of the Recruitment Department
- To record, filter, disseminate and communicate all incoming and outgoing matters to the Recruitment Leadership Team
- Follow up or obtain feedback on behalf of the Recruitment Department staff, for matters or correspondences which require follow up actions by appropriate internal or external parties
- Prepare official memorandums on behalf of the Recruitment Department staff
- Respond to complaints, requests for information and assistance, interpret and explain procedures and policies pertaining to internal enquiries of all Recruitment Department staff
- Manage the office equipment and all ITSR requests
- Responsible for ensuring that the structure, standards, processes and tools as defined by the company are in place and maintained.
- Ensure that requests that are ERP and other requests, requiring approval are examined before VP approves, to ensure that only relevant items are routed to VP level
- Accountable for facilities management and in conjunction with Health & Safety ensuring that the workplace is safe and occupationally fit for purpose
- Other duties and responsibilities as requested by Management You should hold a Diploma or an Associate Degree with minimum 5 years of job – related experience within a multinational environment. You should have advanced knowledge of MS Office skills (MS Excel, Word, Power Point and Visio).
We are looking for someone who has excellent communication skills along with high attention to detail and quality. Previous experience of supporting a fast paced customer facing department will be an added advantage. You should have knowledge of Oracle ERP systems and have strong time management and organisational skills. Welcome to a world of growing opportunities.
Qatar Airways is the national carrier of the State of Qatar. Our global network now sees us flying to over 100 destinations worldwide and operating some of the youngest fleets in the sky. We are home to over 150 nationalities.
Our mission is to deliver Excellence in Everything We Do. For us, that means we focus on the customers who fly with us. We understand that our customers choose to fly with us because we care for them. We know that every time we fly, we carry the hopes and dreams of our customers. Similarly we consider the hopes and dreams of our people. Our success is due to our leadership and the employment of high quality people who will enjoy living and working in Doha, Qatar.
Qatar is a rising economic powerhouse and is fast establishing itself as one of the world’s newest and most vibrant hubs. Qatar prides itself on its technological advances as well as its educational and research facilities. It is rapidly becoming home to more expatriates and international businesses, as well as world-renowned 5-star hotels, spas and resorts. The city boasts the best in shopping, sports activities and has been host to many high profile international events.
As the Airline of the Year 2011 and the only 5-star airline in the Middle East, the opportunities for career diversity, professional development opportunities to further your careers within the organisation are almost limitless. We truly believe that life is a journey, not a destination; therefore we help our people to realise all that they can be.
Join one of the fastest growing airlines with an ever-expanding global network.
If you wish to find out more about the Qatar Airways Group of companies and what we have to offer, then please visit our website. |