Renowned Design and engineering consultancy seek candidates for the role of PA to Executive Partner/Company Secretary. Originally from Europe, this business has secured major clients in the region and has grown sustainably, offering their Employees career stability and progression for the last 20 years.
This Personal Assistant/Company Secretary will be reporting directly into the Executive Partner, and working closely with the Executive Management team.
Responsibilities will include:
• devising and maintaining office systems, including data management and filing;
• arranging travel, visas and accommodation
• screening phone calls, enquiries and requests, and handling them when appropriate;
• meeting and greeting visitors at all levels of seniority;
• organising and maintaining diaries and making appointments;
• dealing with incoming email, faxes and post, often corresponding on behalf of the Partner
• carrying out background research and presenting findings;
• producing documents, briefing papers, reports and presentations;
• organising and attending meetings and ensuring the manager is well prepared for meetings;
• liaising with clients, suppliers and other staff.
• organising and preparing agendas and papers for board meetings, committees and annual general meetings (AGMs);
• taking minutes, drafting resolutions, lodging required forms and following up on actions from meetings;
• overseeing policies, making sure they are kept up to date and referred to the appropriate committee for approval;
• maintaining statutory books, including registers of members, directors and secretaries;
• dealing with correspondence, collating information and writing reports, ensuring decisions made are communicated to the relevant company stakeholders;
• contributing to meeting discussions as and when required, and advising members of the legal, governance, accounting and implications of proposed policies;
• monitoring changes in relevant legislation and the regulatory environment and taking appropriate action;
• liaising with external regulators and advisers, such as lawyers and auditors;
• taking responsibility for the health and safety of employees and managing matters related to insurance and property;
• developing and overseeing the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements. This individual will ideally be in the UAE having worked here for the last 5 years with a solid career history showing proven experience in such responsibilities as detailed above.
With expert IT/Software skills, excellent English communication skills, this individual will have an energetic and positive work mentality to compliment the current environment. Robinson Faris Jones - Human Resources (RFJ-HR), is a new bespoke HR and Resourcing Consultancy tailored to giving individuals and companies alike a premier and personal service.
Consisting only of Director level personnel, each with over 7 years experience of working within the Gulf Region, we aim to alleviate all the issues and frustrations traditionally associated with using a Resourcing or external HR service. Each client and candidate is hand picked and dealt with by a Director personally thus ensuring that all parties get the level of service they expect.
The industries we specialise in are as follows:
Property & Facilities Management
Construction
Engineering
Architecture
Civil & Structural
Sales & Marketing
Business Support
Human Resources
Aligned with this we also offer a comprehensive range of Training and Development courses in a variety of disciplines. Our Trainers are all professionally qualified in their chosen fields and are available on a short or longer term interim period. Our HR Consultancy service offers industry accredited CIPD & SHRM training for HR professionals with coaching and mentoring for individuals wishing to gain qualifications from these bodies. |