Salary AED 8,000-10,000
Our client is an established global professional services organisation based in Dubai, who is looking to recruit a Receptionist to join their team in their fabulous Dubai offices.
Job Purpose: To deliver friendly, efficient customer service and to create a warm and welcoming atmosphere for all of our clients. To act as the first point of contact for visitors and callers, to undertake a range of other administrative tasks as identified by the Management.
Job Duties:
- Greet, assist and direct visitors
- Booking taxis
- Making reservations
- Coordinating drivers’ schedule
- Maintains security by following procedures; monitoring logbook; issuing visitor badges
- Manage/Operate telephone system; receiving and transferring telephone calls, announcing callers, taking brief messages and passing these on via the email system or connecting callers to staff members personal direct line voicemail.
- Manage & Monitor staff time attendance system ‘’Fingertec’’
- Coordinate with couriers
- Collect and distribute parcels, documents and other mails
- Providing clients the office address, directions and other necessary information
- Booking conference rooms and offices
- Ordering catering for office
- Provide office supplies (Stationery & kitchen supplies) for staff and maintain adequate stocks; task includes ordering new supplies, identifying new suppliers and obtaining the best price
- Maintains safe and clean conference rooms and reception area by complying with procedures, rules, and regulations
- Helping staff and Office Manager when requested
- Contributes to team effort by accomplishing related results as needed
- Provide administrative and general support to the staff and management as required
Criteria:
- Intermediate to advanced level on Microsoft Office
- Computer literate, with keyboard skills and experience of word-processing, (Microsoft Word) combined with ability to acquire other skills as necessary (e.g. databases and spreadsheets)
- Excellent organizational skills
- Excellent verbal communication skills with a good telephone manner
- Must possess a professional telephone manner/ previous experience of switchboard operation
- Familiarity with the use of office equipment i.e. faxes photocopiers etc.
- Ability to implement admin systems and databases
- Must possess a warm, friendly and professional demeanor
- At least 1 years’ experience of working within an office environment and front of house
- Ability to work on own initiative and take responsibility where necessary and to work as part of a team
Desirable requirements - Experience of working in a multi-cultural environment Person Specification
- Customer focus
- Be friendly, smiley, sociable and welcoming to our clients, to create a great atmosphere
- Remain calm, patient and polite, if receiving customer feedback
- Be helpful and go out of your way to help our customers
Drive
- Be confident and self-motivated
- Demonstrate a passionate commitment to the business
- Welcome and embrace change, with a positive attitude
- Be able to work unsupervised in a busy environment
- Be able to prioritize duties
Personal integrity
- Be honest and reliable
- Be trustworthy and respectful
- Be immaculately dressed
- Maintain excellent time-keeping and attendance
- Be professional at all times
Team work
- Always be a good team player
- Build and maintain good relationships with all team members
- Work together with the team to ensure that the office is the best it can be
- Be willing to take on jobs to balance the team workload
- Be able to communicate well with people of all levels
- Must reside in the UAE
Unfortunately due to the high volume of candidate applications only the successful candidates will be contacted. Pearl Executive Search is a full service executive search, selection and placement agency steered by a management team with over 27 years of experience in the international recruitment market. Located in Dubai, we are ideally situated to offer our expertise to the region. Our focus is to provide professional services that encourage long-term relationships with clients, effectively placing personnel in positions that leverage their skills; and as a result, making a material contribution to the company.
At Pearl Executive Search, clients can expect a bespoke Account Management service from a passionate recruitment team possessing almost three decades of local and international experience in all types of industries and roles.
To determine the correct candidate fit, we have a dedicated Account Manager working with each client. By understanding their requirements, culture and personality we are able to optimise the recruitment process thereby saving our client valuable time. Responsive, knowledgeable and experienced, we have an innate understanding of what our clients need and focus on becoming an integral part of our clients recruitment department. |