• To procure and position the right quality materials at the right time, at minimum cost to the company ;
• Adheres to purchasing policies, processes and procedures of company and regulations at Bahrain.
• To scrutinize the requisition for adequacy and correctness of material descriptions / specifications and check for availability of alternate materials in stock in respect of direct requisitions.
• To determine priorities with reference to the end user and mode of tendering i.e. proprietary/multi-source, and telephonic, fax or cash, depending on the nature and sources and the urgency for the items.
• To check the possibility of clubbing requisitions for identical or similar materials in order to get trade discounts and decide on the appropriate sources of supply.
• To follow company guidelines and procedures for purchasing of the items with appropriate due dates for receiving quotations.
• To receive, tabulate and evaluate offers and select vendors
• Negotiates best vendor terms, pricing and delivery based on specific budget and schedule requirements including guarantees.
• To raise purchase orders, with correct specifications and incorporating appropriate conditions to safeguard the interests of the Company.
• To follow up and expedite pending orders to ensure receipt of supplies in time.
• To create L/C wherever necessary.
• To ensure that the documentation’s are properly made out and duly authenticated by the competent authorities.
• To re-negotiate, amend, and/or terminate purchase orders, wherever necessary.
• To enter and update from time to time the current status of all orders in the system.
• To liaise and inter-act with other sections within the Division and other Department within the Company.
• To keep users and other concerned Department/Division informed of any changes in status / conditions of supplier.
• To protect the Company from unwarranted and unauthorized commitments.
• To ensure transit insurance policies are arrange as required claims raised and followed up at the appropriate time.
• To liaise and coordinate with Expediting on latest information from Shipping lines, agents, Airlines, Bahrain Airport Service, and Port & Customs authorities to facilitate expeditions clearance and dispatch of materials.
• To coordinate with Warehouse and accounts concerning payment of invoice.
• To evaluate vendor’s performance and take corrective steps wherever necessary.
• To review procedures, policies, system supports and suggests improvements.
• To develop new and better sources of supplies.
• To constantly strive to improve capability to communicate with external agencies so that the Company’s image is enhanced.
• To take steps to bring in more and more service regularly required by the Yard under long term Agreements with concerned experts/specialists in the respective fields.
• To give full support for compilation of data and reports, discussions with suppliers, negotiations of contracts etc.
• Undertake such other tasks as and when required by the Manager – Purchase of the company Qualification:
• Graduate Mechanical or Electrical Engineering with knowledge of Materials / Warehousing / Purchasing
• Minimum 5 years of experience in purchasing function
• Good knowledge of standard purchasing procedures and norms in the industry
• Positive commitment and involvement in ensuring uninterrupted operations of the company
• Excellent communication skills in English, both written and oral; Knowledge of Arabic language will be added advantage.
• Excellent Negotiation , time management and Co-ordination skills;
• Multi-tasker who can handle frequently changing and evolving situations;
• Knowledge of ERP based system will be an advantage
• Abide the accident prevention rules and environmental norms in his working area
• Abide by the OHSAS 18001:2007 and ISO 22000:2005 procedures , rules and policies
• Abide by quality norms of the Company Established in 1996, Clarendon Parker Bahrain is an International Recruitment Specialist Consultancy based in Bahrains Seef Business District. We specialise in mid to senior level professional, managerial, technical recruitment and staffing solutions in Bahrain and beyond. Our multinational team of consultants are experienced professionals within the fields they represent. Each consultant brings strong industry links and knowledge to better understand your business requirements. We know the market and we know our candidates!
Our team of dedicated consultants specialise in the following industries:
Accounting, Finance & Banking
Logistics & Customer Service
Secretarial & Administration
Human Resources & Recruitment
Engineering & Construction
IT/Telecom
Marketing & PR
Oil and Gas
The current range of services includes permanent and temporary recruitment, recruitment advertising campaigns, employee satisfaction surveys, state-of-the-art web-based recruitment technology and HR consulting services relating to recruitment processes and activities. |